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1. VIRTUAL L’ÉTAPE AUSTRALIA BY TOUR DE FRANCE
The Virtual L’Étape Australia is an online cyclosportive event which will be held across three weekends (14-15, 21-22 and 28-29) in November 2020. The event route will replicate the route of the “real” L’Étape Australia by Tour de France. The event will be timed and organised on the online platform Fulgaz.
The Virtual L’Étape Australia is organised by Lateral Marketing & Management Pty Ltd (Lateral Event Management) in partnership with Fulgaz.
2. TRAINING AND PREPARATION
It is strongly recommended that all participants engage in effective training and preparation for the event. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the event.
I understand and agree that I participate in the Virtual L’Étape Australia entirely at my own risk. I agree that I am participating in the event on the express condition that the Virtual L’Étape Australia: (a) will, under no circumstances be liable or responsible in any manner whatsoever for any death, loss, accident, damage or injury to me or any of my servants, agents, contractors, visitors or invitees or any other person whatsoever (“Related Party”) which may happen as a result of my participation in the event; and (b) will not incur or be under any liability whatsoever to me or to any Related Party for any loss, damage or injury to or in respect of any of my property or of any Related Party’s property, except as occasioned by the grossly negligent acts or omissions of the Indemnified Person or its servants, agents, contractors, visitors or invitees.
4. ASSOCIATED RISK
I am aware of the physically strenuous nature of this event and the risks both mentally and physically. I confirm I am healthy and fit enough (mentally and physically) to complete this event. I agree that should any medical or physical condition arise prior to the event which is likely to affect my ability to compete, I will withdraw from the event.
The Virtual L’Étape Australia organisation strongly recommends that all participants engage in effective training and preparation for the challenge. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the event.
5. ONLINE ENTRY
By submitting an application online and paying a fee for entry into this event I understand and agree to abide by the terms and conditions and the instructions given to me via email. I shall not be eligible or entitled to participate in the event until full payment of the entry fee has been received by the Virtual L’Étape Australia. No payment shall be deemed to have been received until the Virtual L’Étape Australia has received cleared funds.
6. CANCELLING A REGISTRATION
Registrants can request a full refund (minus any merchant fees) until Saturday 7 November 2020 (one week prior to the start of the event). After this date, registrations cannot be cancelled, and no refund will be processed.
7. EMAIL COMMUNICATION
The Virtual L’Étape Australia primarily uses email to communicate with you. By entering this event, I agree to receive emails regarding this specific event from the organisers (the Virtual L’Étape Australia and Fulgaz). Other L’Étape Australia emails, such as newsletters and promotions, have an ‘unsubscribe’ link, but event specific emails do not have this link.
The Virtual L’Étape Australia cannot be responsible if event information does not reach the intended recipient by email. The onus is on you to ensure that your Spam filters will allow the Virtual L’Étape Australia emails through, for example by adding [email protected] to your email address books.
The Virtual L’Étape Australia can only be responsible for ensuring that the email address provided is the one to which event emails are sent. All specific event emails and event information that are sent to you are also posted on the website event page.
8. TIMING AND RESULTS
The Virtual L’Étape Australia will use best endeavours to provide you with an event finish time, however the Virtual L’Étape Australia cannot be held responsible for any computer result anomalies or any technical malfunctions.
9. REMOVAL OF PARTICIPANTS
The Virtual L’Étape Australia reserves the right at any time to remove a participant from the event or to prevent participants from participating in the event if, at the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the event by other participants or for any other reasonable reason. No refund of the event registration fee shall be made if you act negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the event or other participants.
10. RESELLING OR SWAP
I agree that participation in the event is personal to me. I am strictly prohibited from swapping, selling or transferring my place in the event or allowing any other person to participate in my place. If found to be in breach of this the Virtual L’Étape Australia reserves the right to exclude me from participation in this and future events.
11. LIABILITY / RESPONSIBILITY
I acknowledge that personal accident and personal items insurance is my sole responsibility.
The Virtual L’Étape Australia shall not be liable to you for any loss or damage of or to personal equipment belonging to you, or any indirect or consequential loss or damage whatsoever arising out of you taking part in the event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. The Virtual L’Étape Australia will not be liable for any actions of other third parties.
Nothing in this agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.
12 DATA PROTECTION
I agree for the purposes of this condition, personal information, including email address, maybe collected for event delivery purposes (“Personal Information”).
I agree that my personal information can be stored and used by the Virtual L’Étape Australia in connection with the organisation, staging and administration of the Event.
I agree that my personal information and data may be used by the Virtual L’Étape Australia and our event partners in connection with the compilation of statistical information and to improve future events.
I agree that my name and contact details can be used by the Virtual L’Étape Australia and our event partners for the purposes of:
The delivery of products and the promotion and marketing of the event;
- My contact details will be passed onto Fulgaz to set-up access to the platform and make sure all registrants have joined the platform before the first stage of the Virtual L’Étape Australia.
- Adding me to a mailing list to keep me informed about any future events and services which I believe I might be interested in, such as leisure activities relating to either similar types of events or activities;
- Promotional and marketing material in respect of similar events, other community-based activities organised by our event partners (sponsors).
The Virtual L’Étape Australia shall take all necessary steps to ensure that personal information or marketing information pertaining or relating to you which comes into the possession or control of the Virtual L’Étape Australia or our Event partners shall not be used or reproduced in whole or in part in any form except for the purposes outlined in these Conditions.
If you would not like the Virtual L’Étape Australia or our Event partners to use the Marketing Information or Personal Information other than for purposes related solely to your participation in the Event, please e-mail L’Étape Australia at [email protected]
I am aware that by agreeing to the terms and conditions I will receive a limited number of welfare emails which will include updates on the Virtual L’Étape Australia itself.
All fees are inclusive of GST (goods and services tax) at the rate of 10%. If your entry is accepted the fee is non-refundable.
14. START TIME ALTERATIONS
The Virtual L’Étape Australia reserves the right to alter the start time of the event. In the event of a change of start time the participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made for any change in start time for an event provided the event takes place on the specified date of the event.
15. DISTANCE AND COURSE ALTERATIONS
I am aware the Virtual L’Étape Australia reserves the right to reduce the course distance, change the course, or make any other amendment to the event that they deem necessary. Any change to the event will be communicated to me at the event or sooner if practicable.
The Virtual L’Étape Australia reserves the right to amend the event format (for example shortening the distance) or cancel the event due to circumstances beyond its reasonable control. In the event of the event being cancelled it shall provide the participant with a full refund, less an administration charge of $10, with no further liability whatsoever arising from such cancellation.
16. CREDIT OR CHARGE CARD FEE
Under no circumstances are credit or charge card fees refundable.
17. FINAL DECISION
All decisions and rulings by the Virtual L’Étape Australia, its employees and its agents are considered final. Accordingly, I agree to comply with all event rules and all instructions and guidelines given by event personnel. I acknowledge and agree that the Virtual L’Étape Australia will organise and run the event and will have sole authority and be the final arbiter on all decisions relating to the running and organisation of the event, the rules of the event, the timings/finish times and the placings.
SPORTS RULES: 1st edition of the VIRTUAL L’ÉTAPE AUSTRALIA BY TOUR DE FRANCE
18. ARTICLE 1 – PARTICIPATION CONDITIONS
The Virtual L’Étape Australia is open to everyone, be they licence holders or not. L’Étape Australia will be run on the Fulgaz online platform.
The event will be timed.
Due to the strenuous nature of the event, all participants will be required to declare that they are in good health and are adequately and appropriately prepared both physically and mentally for the event. If the Rider has any health issues or doubts prior to the event, he/she should immediately seek appropriate medical advice. Participation in the Virtual L’Étape Australia implies each participant’s express and unreserved acceptance of the rules.
19. ARTICLE 2 – REGISTRATIONS
Registrations for the event can only be done on the online registration platform www.letapeaustralia.com subject to availability. The registration fees will be indicated on the event’s website.
The Virtual L’Étape Australia reserves the right to limit the number of participants in the event.
All registrations are personal, firm and definitive and cannot be reimbursed for any reason (please refer to article 6 about the Cancellation and Refund Policy).
Anyone who transfers his/her registration to another person will be held responsible in the event that the latter suffers from or causes an accident during the event. The Virtual L’Étape Australia declines all liability in the event of an accident under such circumstances and will permanently ban the participant who has transferred his/her registration to another person, as well the participant who uses it, from The Virtual L’Étape Australia.
20. ARTICLE 3 – MANDATORY AND FORBIDDEN EQUIPMENT
For a better experience and to ensure the event goes smoothly, each participant should use the following equipment:
A standard bicycle installed on a smart trainer;
A smart trainer connected to a TV, a computer or a table;
A TV, computer or tablet running the latest version of the Fulgaz app;
A heart rate monitor and a power metre;
A hydration system (water bottle or hydration pack).
21. ARTICLE 4 – TIMING AND RANKINGS
Timing will be done using the Fulgaz technology, no action is required from the participants on this matter.
Stage and General Classification results and rankings will be available following the event including results by age category.
All the results will be published on the event’s website.
Prizes won’t be awarded based on timings and results but based on participation. All participants completing at least one stage of the event will automatically enter the draw to win of the prizes on offer. The list of prizes and their value will be communicated on the event website.
22. ARTICLE 5 – PRIZES
Prizes attribution won’t be done on a performance basis but via a lucky draw. To enter the draw, a participant must have registered, paid his/her registration in full and complete at least one stage of the Virtual L’Étape Australia by Tour de France.
The draw will take place on Wednesday 25 November 2020 and winners will be contacted on Thursday 26 and Friday 27 November 2020 via email. They will have until Friday 25 December 2020 to claim their prize.
If a prize remains unclaimed claimed by Friday 18 December 2020, a re-draw will take place on Wednesday 13 January 2021 and the new winner will have until Friday 12 February 2021 to claim his/her prize.
Prizes consisted in nutrition and perishable item can only be shipped within Australia.
The list of prizes will be published on the event website (www.letapeaustralia.com). The total prize pool value will not exceed AUD 10,000.
23. ARTICLE 6 – INSURANCE
Cycling in general and cycling competitions, in particular, represent a physical activity which involves risks.
Each of the Virtual L’Étape Australia’s participants must enter the event knowing that they will ride on a challenging virtual course.
Personal accident insurance: All participants in the Virtual L’Étape Australia are advised to take out personal accident insurance suitable for competing in a race such as the Virtual L’Étape Australia. This insurance is optional but highly recommended. Personal accident insurance is not included in the L’Étape Australia registration fee.
24. ARTICLE 7 - IMAGE RIGHTS
By participating in L’Étape Australia, the participant gives his/her express permission for the organiser, its delegates and its successors to use and reproduce, in any medium and by any means, now and in the future, with no compensation of any kind, his/her name, voice, image, and, more generally, his/her sporting performance in the Virtual L’Étape Australia, in any form, in any existing or future medium, in any format, for public communication throughout the world, for any use including advertising and/or commercial purposes, and for the entire duration of the protection granted by current copyright laws and regulations, judicial and/or arbitral decisions issued in any country, and existing or future international conventions, including those that may result in the extension of this duration.
Participants grant their full and irrevocable permission, to the organiser, its dependants, and its successors, for the purposes of conducting advertising, promotional or sales campaigns to:
Make any changes, additions or deletions which it judges necessary to use his / her image under the conditions defined below;
Include or combine his / her image with any signatures, hooks, slogans, legends, brands, distinctive signs, legal information, visuals and, generally speaking, anything of any kind which the organiser uses, particularly to illustrate communication material in which they are used.
The participant guarantees that he/she is not bound by an exclusive contract relating to the use of his/her image and/or name and/or voice.
The organiser, its delegates and its successors are expressly forbidden from using a participant’s name, voice or image in any format that is detrimental to the participant’s dignity.
Lateral Events will respect the confidentiality of personal information and data provided by the event’s participants and will handle them in accordance with the Privacy Act 1988 (Cth) (“Privacy Act”).
Information collated from participants will be recorded and used by Lateral Events to ensure their participation in the event is processed correctly, to personalise communication with them and, for those who have given their agreement when they created their account, to send information to them.
26. ARTICLE 9 – DISPUTES
All complaints must be made in writing, in English, mentioning the participant’s last name, first name and sent to the headquarters of the organising company, within 30 days of the results being announced.
Lateral Event Management
Virtual L’Étape Australia
Level 11, Challis House
4 Martin Place
SYDNEY NSW 2000
No claims will be accepted beyond this time.
No reply will be given to any request by telephone or in writing concerning the interpretation or application of the present rules. Lateral Events reserves the right, if need be, to shorten or cancel the Virtual L’Étape Australia. It cannot be held responsible for this.
The present rules are subject to New South Wales law.
27. ARTICLE 10 – NEWSLETTERS
By registering for the Virtual L’Étape Australia, the participant is automatically subscribed to the event’s newsletters and must remain so until the Virtual L’Étape Australia takes place.
28. ARTICLE 11 – ACCEPTANCE OF THE RULES
Participation in the Virtual L’Étape Australia implies each participant’s express agreement with these rules, terms and conditions.